Printable invoice template
Every design prints on A4 with balanced margins, so the page you preview is the page that reaches the printer: line items, Tax, Shipping and Balance due stay aligned.
Open the previewInvoice Templates
Invoice Best Maker ships editable invoice templates you can open in the generator, fill with your details and download as a PDF — no signup, right in your browser. Pick a design and the totals already work.
Start with a popular template
Four ways people start here. Each card opens a preview or the gallery on this page, so no card leads to a missing page.
Blank invoice template
Blank means the layout with nothing in it: clear the demo details and type your own Company, Client name and line items. Totals stay empty until you enter Qty and Unit price.
Start from a blank layoutHourly invoice template
Bill by the hour: put the work in Description, hours in Qty and your rate in Unit price. Line totals, Tax and Balance due add up as you type.
Preview the hourly layoutPro forma template
Not a payment request: switch Document type to Pro forma, send the figure for approval or customs, then turn it into an invoice once the client agrees.
Open a pro forma draftBrowse free invoice templates
Six designs ship in the generator today, all built on the same engine as the previews below. Preview one, then open it in the generator with your details in place.
Classic invoice template
The default look: a ruled header, clear columns and a printed-paper feel. Clients who pass invoices to a bookkeeper pick this one first.
Modern invoice template
A colored header band and a Balance due block where the eye lands first. Suits studios and agencies that bill monthly.
Minimal invoice template
Hairline rules, no bands, no decoration: only who, what, when and Balance due. Built for one or two line items.
Bold invoice template
A heavy headline, a wide accent stripe and larger totals. For documents that travel through an office and get read on a phone.
Compact invoice template
Tight spacing and small type for long lists: ten line items still read as one page, and column alignment holds.
Elegant invoice template
Lighter weights, softer rules and wider margins around the totals. A quiet fit for portraits, weddings, interiors and similar client work.
Invoice formats: Word, Excel, PDF and Google apps
Most people arrive here looking for a file format, so here is how this page works. Each design is a starting layout, not a document tied to one program: open it in the invoice generator, fill it, then take it wherever you work — print it, email the PDF, or keep the figures in your own sheet. The generator hands you a PDF, not an editable Word file, and the same layout prints from an iPhone, an iPad or a desktop browser. The rows below give the practical route.
Invoicing in Microsoft Word
Word stays a fine home for an approved document. Print it to PDF here and attach that PDF to your Word letter, or copy the finished figures into a file you keep. No `.docx` arrives in your downloads; nothing needs Word to look right.
Invoicing in Excel
Many people keep their own ledger in Excel, and nothing stops that habit. Create the document, check Subtotal, Tax and Balance due, then re-enter the totals in your sheet or print the PDF for the accountant. No formula breaks an approved total.
Print-ready PDF invoices
PDF is the format this page produces. Preview renders the document at A4 size; the browser print dialog saves it as a PDF or sends it to a printer, so layout, fonts and totals cannot shift on the way to your client.
Google Docs invoices
A Google Docs letter can carry the covering note while the PDF carries the numbers. Open Drive on your iPhone or iPad, upload the PDF, and the document stays shareable with anyone you invite.
Google Sheets invoices
If your records live in a sheet, treat the PDF as the source and the sheet as the ledger: date, Number, client and Balance due are enough for a monthly summary, and the client gets a document, not a grid of cells.
Invoicing for every kind of work
A template earns its place when it fits the work behind the document. A handyman, a physiotherapy clinic and a design studio need the same fields — who the invoice goes to, what was delivered, the rate, the total — but they do not read them the same way, and they rarely send it at the same moment. A contractor wants the scope of works and the retention line to stand out; a consultant wants a plain retainer period and nothing else on the page.
So browse by the kind of work rather than by file type. Each category below shows what usually goes in Description, which lines deserve their own row, and which details make a payment look routine rather than questionable. Choose the closest, keep the fields you need and leave the rest out: a template is a starting point, not a form you must fill completely.
None of these categories links to a separate page in this release. The gallery above, the format rows and the six steps below cover every case named here, and one design can serve three trades without looking reused. Treat a category as a way of reading the collection, not another URL to chase through a menu.
- Service. Cleaning, repairs and salon work: a short Description per visit, hours or a flat rate in Qty, so the total matches a day the client remembers.
- Business. Suppliers and routine supply: numbered orders, delivery dates and clear Payment terms, because accounts match a document by Number, not by name.
- Medical. Clinics and private practices bill a visit, a procedure or a treatment course: each Description names what was provided, item codes only where needed.
- Care. Carers, tutors and therapists bill by the hour or shift: hours in Qty, the rate in Unit price, the covered week in Notes.
- Contractors. Stage billing needs a running total: work done to date, materials, retention and the amount due now, each on its own line.
- Construction. Larger sites bill variations and interim claims. Compact keeps a long line-item list aligned, and the PDF reads the same in both offices.
- Freelance. Design, writing, code and photography: project lines, an hourly rate or fixed package, plus a Notes line on the revisions the price includes.
- Consultation. Advisory work billed by day, hour or month: put the agreed scope and retainer period in Notes, so approval happens before the first invoice.
How to use an invoice template in 6 steps
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Step 1: Pick a template
Six designs, one decision. Open the gallery, preview two or three and keep the one your client reads most comfortably. Numbers, dates and totals behave the same in every design.
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Step 2: Open it in the generator
Choose Use this template, or open Invoice generator directly: the design you picked is already applied, and a sample document loads with details you can overwrite line by line.
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Step 3: Replace the sample client details
Overwrite the demo Company and Address with your own, then set Client name, Email, Issue date and Due date. The Due date follows your Payment terms.
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Step 4: Swap in your own line items
Delete the sample Description rows and enter the real work: one line per deliverable, visit or stage, with Qty, Unit price and Tax on that line.
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Step 5: Check totals, tax and currency
Set Discount, Shipping and Currency, then read Subtotal, Tax and Balance due before you send anything. The arithmetic is done for you; the review is still yours.
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Step 6: Download or print the PDF
Open Preview, then save or print the PDF from your browser; drafts are stored in your browser localStorage; nothing is uploaded to a server. In the app, the finished document is kept in the app's cloud storage.
Why good templates matter for getting paid
The importance of a professional invoice
An invoice is a business document with one job: to state, without argument, what was delivered and what is owed. A client who reads a clear line item, a date and a Balance due can approve it in a minute and pass it to whoever signs the check. A client who reads a vague paragraph writes back with a question, and every question is a day added to the payment. A tidy layout also protects you, because a document that names the work, the rate and the terms is easier to file, to search later and to attach to a reminder when a date passes.
The role of a pre-designed template
A pre-designed layout settles the questions that cost time: which fields belong at the top, how wide a description column should be, where Tax sits and where the total belongs. Once those decisions are made for you, the work left is the part only you can do. Fill in the client, the dates and the line items. The layout holds, column alignment holds, totals add up. Six designs cover most of that ground, and a document you finish in a few minutes tends to be more accurate than one you assembled from scratch.
Are invoice templates right for you?
For a freelancer, a fixed layout keeps a recurring document quick to produce between jobs. For a small business, it gives every invoice the same shape, which is what an accounts inbox expects. For a larger team, one agreed layout keeps numbering, terms and totals consistent across everyone who sends an invoice. If you invoice once a year, any clean page will do, and there is no shame in that. If you invoice weekly, a design you no longer rebuild saves the part of the week you spend on admin.
10 ways to match your invoices to your brand
- Upload a Logo once and leave space around it. A mark that has room to breathe reads as deliberate; one crammed into the header reads as a sticker.
- Choose the accent color by choosing a design. All six layouts bring their own band and weights, so the palette comes from the page rather than from a font you picked.
- Write Description lines the way you explain the work out loud, because a client who understands the wording approves the total without a follow-up call.
- Keep a steady Voice in Notes and Terms each month, so every document sounds like it came from one business rather than from whoever typed it.
- Keep Number formats consistent. An INV-0001 sequence looks orderly to a client and turns a support question into one search box in your own records.
- Use Qty and Unit price for hours and days instead of one round figure, so a client approves a rate they agreed to rather than an unexplained total.
- Put Payment terms, the Due date and your payment instructions in the same place on every document, so nobody has to hunt for how to pay.
- State Currency and Tax on every invoice. An amount with no currency is an amount that gets queried before it gets approved, and a query costs days.
- Let Notes carry the small print that prevents a phone call: which milestone a stage payment covers, which revision is included, what happens if a date moves.
- Save regular clients and line items in the app, then start each new document from those details instead of retyping them and inventing a fresh layout.
Invoice template questions answered
Are these templates really free?
Yes. Building a document here costs nothing and asks for no account or card. The app has its own limit. Free for your first 3 invoices. Then from $4.99 per month, $29.99 per year, or a $99.99 lifetime option. Prices shown in the App Store may change.
Can I add my logo and change the colors?
Yes for the logo: upload a PNG, JPG, WebP or SVG up to 2 MB and it sits in the header. Colors follow the design you choose, since each of the six layouts has its own accent band and weights. Type sizes and margins stay fixed, which is why every design still prints on A4 correctly.
Do I need Word or Excel to use them?
No. Nothing here opens in Word or Excel. Pick a design, fill the fields in your browser, then print or save the result as a PDF. If you keep a spreadsheet for your own records, enter the finished totals there afterwards, so one set of numbers stays in charge.
What file types do I get?
A print-ready PDF, from Preview or the browser print dialog: choose Save as PDF and the file is yours to email or attach. Editable Word, Excel, Google Docs and Google Sheets files are not offered for download in this release, so the format rows describe working with a PDF.
Can I edit templates on iPhone and iPad?
Yes, in both places. The generator runs in a browser on iPhone, iPad or desktop, so a document can start in the car and finish at a desk. Editing in the app happens on a phone or tablet. Requires iOS 8.0 or later.
Start your free trial today
Open the invoice generator and send your first document now, or get Invoice Best Maker on the App Store for iPhone and iPad. The first 3 documents are free. Prices shown in the App Store may change.